Time Warden·Time & attendance
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Time Warden · workforce time, proven
Accurate time. Happy teams. Better business.
Time Warden is time and attendance for cleaning and facilities teams: every clock-in verified where it happens, priced against the contract it serves, and turned into evidence your clients can see.
Verified presence
Every tap carries a one-time cryptographic proof.
Operatives clock in by tapping an NFC plaque at the site. Each tap generates a single-use cryptogram inside the tag itself — verified on our servers, counted, and never accepted twice. A photographed code or a shared link proves nothing; a tap proves someone stood at that plaque, at that moment.
No readers to install: the tag wakes the phone’s own NFC. QR and geofenced GPS remain as honest fallbacks — and every punch says plainly how it was verified.
What one tap sends
/t/tag…?picc_data=8E42D1…&cmac=5B29C7…
cryptogram verified · counter advanced · replay refused
Verified presence
Client evidence portal
Your clients watch the clean happen.
Every client contact gets a read-only portal scoped to their own sites: who is on site right now, verified attendance history, delivered hours against contracted cover, and a monthly SLA pack ready to print.
When something goes wrong, they see it put right — “covered, on site by 06:40” — instead of hearing about it in a complaint. The conversation about whether anyone turned up on Tuesday ends, because the answer is on screen.
What a client sees
- Nowwho is on site this minute, verified
- Historyattendance by day, coverage against contract
- Rectificationswhat went wrong, and how it was put right
- Monthly packa print-ready SLA summary, every month
The money engine
Every verified hour is priced twice.
Contract cleaning runs on thin margins, and hours leak in both directions: paying for time never verified on site, and delivering hours nobody bills. Time Warden prices every verified hour at both the pay rate and the bill rate, so each site carries a live P&L.
Before payroll locks, a reconciliation worklist surfaces exactly where money is leaking — unverified hours about to be paid, delivered hours above budget, extras no one has charged — and margin-erosion alerts flag a drifting site before the month-end does.
The ledger behind every site
verified hours × pay ratecost
verified hours × bill raterevenue
watched live, per sitemargin
Missed-clean rescue
From detecting a no-show to covering the clean.
Missed cleans lose contracts. Time Warden notices a no-show within minutes, alerts the manager by push and SMS, and escalates up the chain if nothing happens. Then it closes the loop: the open shift is broadcast to eligible operatives — assigned or nearby, under their weekly hours, right-to-work valid — who claim it with one tap.
The verdict changes from “we knew nobody turned up” to “the clean still happened” — and your client’s portal shows the rectification, not the failure.
The rescue ladder
- 1 · detecta missed shift is caught within minutes
- 2 · escalatemanager alerted by push and SMS; unacknowledged, it climbs the chain
- 3 · broadcastthe open shift goes to vetted, under-hours operatives nearby
- 4 · coverone tap to claim, manager confirms — the clean happens
Compliance shield
UK employment law, with the legal basis in the code.
The rules that end up in tribunals are encoded where the hours already live: minimum-wage checks on the pay actually earned per period, holiday pay on the 52-week average, working-time guardrails for a workforce that cleans at night, and right-to-work and DBS gates the rota simply will not schedule past.
Breaches surface loudly and early — flags and alerts, never silent — so problems are fixed in the week they happen, not discovered in an audit.
Checked continuously
National Minimum Wage
effective rate checked per pay reference period, by age band
Holiday pay
accrual on the statutory 52-week average
Working time
48-hour averages, 11-hour rest, night-worker limits
Right to work & DBS
expiry countdowns, and a roster gate that will not schedule expired status
TUPE mobilisation
Win a contract Friday. Onboard 200 Monday.
Transfers are where cleaning contracts are won and lost. Time Warden imports the incumbent’s ELI file, maps the columns, validates every row before anything is written, and onboards the transferring workforce in one sitting — assignments, pay rates, continuity dates, staged right-to-work capture, and a printed credential pack for every operative.
When a contract goes the other way, a clean reverse export hands over exactly what the law requires. Mobilisation stops being the risk in the tender.
From ELI file to first shift
ELI file → columns mapped automatically
every row validated before a single write
credentials issued in batch, printed per person
rates & continuity dates carried across
Built for the 3am workforce
Made for the people who clean while the city sleeps.
The whole product only works if operatives actually use it at 3am, tired, one-handed, in a basement with no signal. So the app speaks six languages, clock-ins queue offline and sync when signal returns, and phone-hostile sites get a wall-tablet kiosk with a personal PIN.
There is nothing to install from an app store — Time Warden is a web app: send an operative a link and they are working. Onboarding 200 people does not involve 200 app downloads.
Six languages, first-class
English · Română · Polski · Español · Português · Български
Book a demo
See your own operation in it.
Thirty minutes, your questions first. We’ll show the five-minute story — a verified clock-in to a client-ready evidence pack — and then whatever your operation needs to see.